Executive Personal Assistant

Karma and Luck was founded to connect cultures through fair trade and beautiful, handmade products featuring symbols of peace, kindness, and protection. Currently based in Las Vegas, Karma and Luck maintains a universal outlook. Every Karma and Luck piece is designed to bring good fortune to your home and to surround you with protective energy wherever you go.

In 2021, Karma and Luck was named to Inc. 5000 Fastest-Growing Private Companies in America. Karma and Luck currently has 9 retail locations in Las Vegas and Houston, with new brick-and-mortar experiences coming soon to New York, Miami, and Los Angeles.

Learn more at www.karmaandluck.com or on Instagram at @karmaandluck.

Karma and Luck seeking a part-time Executive Personal Assistant to support our CEO. The role will combine high-level administrative support and prior management skills, graphic skills using photoshop, online marketing analytics, and social media skills. The ideal candidate will be a hard-working professional with strong communication skills, heavy schedule management experience. Must be an excellent multitasker with great customer service skills who works diligently under pressure. The candidate will be flexible with hours and will be available after standard office hours as needed.

Responsibilities:

  • Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative.
  • Provide personal support as needed, manage schedules to coincide with personal agendas and deliverables.
  • Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines, and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
  • Work with staff and company leadership team as well as area management to make certain their needs are addressed in a timely, professional manner.
  • Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
  • Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative.
  • Provide personal support as needed, manage schedules to coincide with personal agendas and deliverables.
  • Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines, and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
  • Work with staff and company leadership team as well as area management to make certain their needs are addressed in a timely, professional manner.
  • Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
  • Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.
  • Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences, and general office events.

Requirements:

  • 3+ years of experience providing high-level administrative support to both C-Suite and Executive Level
  • At minimum 3-5 years of experience as an administrative assistant
  • Highly organized and detail oriented
  • Prior management experience preferred
  • BA/BS preferred but not required
  • Poised, polished and highly responsive with a 24/7 mentality
  • Strong organizational and planning skills
  • Strong business acumen and ability to handle confidential information
  • Strong experience with Google enterprise products (G-suite, Gmail, Calendar, Google Docs) as well as a passion for utilizing technology to increase efficiency
  • Experience with graphic design using Photoshop.
  • Strong scheduling and coordination skills